Debtor reports

This article describes the types of Debtor reports available in Bp Premier.

In this article:

Access debtor reports

To access reports, you must have the Reports permission set to Allow access, and you must have reports set up via Setup > Users > Edit > Set Reports. See Set up users to run reports for more information.

  1. From the Bp Premier home screen, select Management > Reports. The Bp Premier Reports screen will appear.
  2. Select the report you wish to view from the Available reports list. Depending on the report, the Choose the Report Parameters screen may appear.
  3. If the Choose the report Parameters screen appears, select your required report parameters from the Date, locations and Providers, Billing, Banking and Configuration tabs, and click View Report.

Debtors (grouped by account type) - aged by Service Created date

This report displays all unpaid invoices with columns showing outstanding fees and GST as of a specific ageing date.

The Debtors (grouped by account type) aged by Service date report shows the owing amount in the ageing column relevant to the date the service was created. One invoice could be split across multiple ageing columns.

Consult your practice accountant to determine which 'Debtors (grouped by account type)' report variation is suitable for your accounting method.

The aging date can be backdated. To correctly report the outstanding amount, the report takes into account which invoices and services were unpaid at the backdated date.

Grouping

This report can be grouped by:

  • Location - groups by Location > Account Type > User > Payer
  • User - groups by User > Account Type > Payer > Location
  • User (Location) - Account Type > Payer > Doctor > Location

NOTE  Grouping on this report differs from other reports, to identify totals owing by Account Type.

Each group can be expanded down to the invoice and service level with a total for each. Outstanding service amounts are broken down into fee owing and GST owing columns each for aging category (Current, 31-60 days, 61-90 days, 91+ days columns).

Notes on usage

Ageing on this report uses the Service created date rather than the Invoice created date. Therefore, adjustments will be aged according to when they were made.

This report excludes payments made after the reporting period.

Debtors (grouped by account type) - aged by Invoice date

This report displays all unpaid invoices with columns showing outstanding fees and GST as of a specific ageing date.

The Debtors (grouped by account type) aged by Invoice date report shows the owning amount in the ageing column relevant to when the invoice was created. The entire invoice would show in one ageing column.

Consult your practice accountant to determine which 'Debtors (grouped by account type)' report variation is suitable for your accounting method.

The aging date can be backdated. To correctly report the outstanding amount, the report takes into account which invoices and services were unpaid at the backdated date.

Grouping

This report can be grouped by:

  • Location - groups by Location > Account Type > User > Payer
  • User - groups by User > Account Type > Payer > Location
  • User (Location) - Account Type > Payer > Doctor > Location

NOTE  Grouping on this report differs from other reports, to identify totals owing by Account Type.

Each group can be expanded down to the invoice and service level with a total for each. Outstanding service amounts are broken down into fee owing and GST owing columns each for aging category (Current, 31-60 days, 61-90 days, 91+ days columns).

Notes on usage

Ageing on this report uses the Invoice created date rather than the Service created date. Therefore, adjustments will have the same ageing as the original invoice.

This report excludes payments made after the reporting period.

Debtors (grouped by provider) - aged by Service Created date

This report displays all unpaid invoices with columns showing outstanding fees and GST as of a specific ageing date.

The report is the same as Debtors (grouped by account type) - aged by Service Created date, except the report is grouped by provider.

Grouping

This report can be grouped by:

  • Location - groups by Location > User > Account Type > Payer
  • User - groups by User > Account Type > Location > Payer
  • User (Location) - Doctor > Location > Account Type > Payer

NOTE  Grouping on this report differs from other reports, to identify totals owing by provider (user).

Notes on usage

Ageing on this report uses the Service created date rather than the Invoice created date. Therefore, adjustments will be aged according to when they were made.

This report excludes payments made after the reporting period.

Debtors (grouped by provider) - aged by Invoice date

This report displays all unpaid invoices with columns showing outstanding fees and GST as of a specific ageing date.

The report is the same as Debtors (grouped by account type) - aged by Invoice date, except the report is grouped by provider.

Grouping

This report can be grouped by:

  • Location - groups by Location > User > Account Type > Payer
  • User - groups by User > Account Type > Location > Payer
  • User (Location) - Doctor > Location > Account Type > Payer

NOTE  Grouping on this report differs from other reports, to identify totals owing by provider (user).

Notes on usage

Ageing on this report uses the Invoice created date rather than the Service created date. Therefore, adjustments will have the same ageing as the original invoice.

This report excludes payments made after the reporting period.

Debtor Export

This report provides the same information as the Debtor reports report, but with no group heading, making it suitable for exporting to Microsoft Excel.

Debtor Export Report

Grouping

There is no grouping on this report so it can be easily exported to Excel.

Notes on usage

This report excludes payments made after the reporting period.

Last updated: 15 April 2025.