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Version 6 Published 18 May 2020  Bp Allied Support is available Monday to Friday, 9am to 5pm AEST
Email: alliedsupport@bpsoftware.net  Click Remote Support from within Bp Allied for assistance  
Phone:  For support in Australia, call 1300 401 111 and select option 3 for Bp Allied. Next, select option 1 for Support or Option 3 for Training. For support in New Zealand call 0800 401 111 and select option 3 for Bp Allied.  Next, select option 1 for Support or Option 3 for Training

Adding a Referral within Client Details

The information captured in Bp Allied about a referral is entirely upto the business entering in the information. However, if the referral information is to be included in an Invoice then it would seem prudent to capture the Referrer, Referral Date and the Referrers Provider Number.
Adding a Referral within Client Details,
 
1

Client Details tabs

1. Client Details tabs
The Client Details tabs.
The Referrals tab is selected to enable entry of a Referral.
2

Add a referral

2. Add a referral
Click + to add a new Referral
3

Current Referral tick box

3. Current Referral tick box
There is now an option for whether ONE or multiple referrals can be selected as current for a client. Because of the increase in multi-disciplinary practices it has become necessary in some cases for a client to have more than one referral.
 
This is managed using the practice-wide option of Allow Multiple Current Referrals.
 
If Allow Multiple current referrals is NOT selected, then the following will occur:
·     There can be only ONE Current Referral
·     When the Current Referral box is ticked then this is the trigger that will attach it to an appointment by default
 
If Allow Multiple current referrals IS selected, then the following will occur:
·     There can be only more than one Current Referral
·     The referral with the latest Referral Date that is also ticked as a Current Referral will attach itself to an appointment by default
4

Referral Details

4. Referral Details
Select Referral Reason and Referrer from the drop down list
  • If the appropriate reason or referrer are not in the list then these can be entered in via System > Data Maintenance > Referral Reason or Referrers.
Enter in any additional details required
Enter in the Referral Date or select the drop down arrow and choose the date from the calendar
 
If the referrer is not displayed in the drop down list click the arrow next to the drop down to refresh the list.
5

Duration Details

5. Duration Details
Enter in Duration (Months) and/or Duration (No of Visits)
Quantity Remaining and Quantity Used are both calculated fields based on the appointments created with the referral attached
6

Identification numbers

6. Identification numbers
Enter in an identification number if required
  • Claim / Order No can be displayed on an Invoice if required
7

Save the Referral

7. Save the Referral
Click the tick to Save the Referral
8

Delete a Referral

8. Delete a Referral
Click the - to delete the selected referral e.g. If the record says 1 or 6 then record 1 will be deleted.
9

Customise the view

9. Customise the view
Click on the layout images to change the way the cards are displayed.
Cards are always displayed with the most recent card first.
 
Click on the Spanner to customise the fields that are displayed within the Referral entry form.
The options in here have been disabled.
To add another field click on it in the Hidden Items list and drag it into the card template.
To remove a field from display click and drag it into the hidden items list
 
Right click on a field to display the options list.
Hide Customization form
 
Best Fit
 
Size Constraints
 
Rename
 
Hide Text
 
Text Position
 
Hide Item
 
Group
 
Create Tabbed Group
 
Add Empty Space Item
Closes the customisation form
 
 
 
Sets the field sizes
 
Choose to change the field name
 
 
 
Positions text within the text label
 
Removes the item from the List and moves it to the Hidden Items list.
Creates a Group
 
Creates a group with tabs
 
 

Missing from this screen shot

Other HP's to copy referral to - Note any additional Health Practitioners to copy the referral to here. This can be merged into a Letter
Notes - Add any Notes required here
Referred by Client - If the Client has been referred by another Client the referring Clients name can be entered into here.
 

In addition, the following links also relate to Adding a Referral within Client Details

Referrals - Special Fields
What happens when a referral expires?
Referral Tips
Managing the Referral Count