Prepare your practice for My Health Record

Before you can begin configuring your installation of Bp Premier to access and use My Health Record functionality, your practice must be familiar with a minimum of eHealth terminology and apply for encryption certificates, practice identifiers, and individual identifiers.

Key terms in eHealth

The following table lists key terms used with eHealth.

Term	Meaning
HI and HI service	Health Identifier and the Health Identifier service
IHI	Individual Health Identifiers
HPI-I	Healthcare Provider Identifier Individual (allocated to healthcare providers)
HPI-O	Healthcare Provider Identifier Organisation (allocated to healthcare organisations)
PCEHR	Personally Controlled Electronic Health Record. This acronym is no longer used.
RO	Responsible Officer
OMO	Organisational Maintenance Officer
AHPRA	Australian Health Practitioner Registration Authority
PKI	Public Key Infrastructure
CDA	Clinical Document Architecture
NEHTA	National Electronic Health Transition Authority (this is now the Australian Digital Health Agency)
NASH	National Authentication Service for Health
HPD	Healthcare Provider Directory

Frequently Asked Questions

Which certificates do I need to access My Health Record?

A National Authentication Service for Health (NASH) certificate is required to access My Health Record.

How do I obtain a NASH certificate?

NASH certificates can be securely downloaded through HPOS (Healthcare Provider Online Services).

NASH certificates expire after two years and need to be regularly renewed to ensure ongoing connectivity. Check the expiry dates of your imported NASH certificates in Bp Premier and note when you will need to import new certificates. See Renew your NASH certificate

Information on applying for a NASH certificate through HPOS is provided on the Services Australia website.

What is the registration process?

The Australian Digital Health Agency has a summary of the process for registering with the HI Service and the My Health Record system.

You will need to:

1. Nominate a Responsible Officer and at least one Organisation Maintenance Officer at your practice. Learn more about these roles and their responsibilities.
2. Register your organisation through Health Professionals Online Service (HPOS).

This step only applies if you intend to apply for your HPI-O number online, instead of through a paper-based application form.

3. Complete the application form for registering with the HI Service and the My Health Record system.
4. You will receive your practice's 16-digit HPI-O number, and your practice's NASH certificate.

After you have your HPI-O, HPI-I for each provider accessing My Health Record, and your NASH certificate, you can configure Bp Premier to access My Health Record online.

How do I obtain an HPI-I?

Healthcare providers who are registered with the Australian Health Practitioner Regulation Agency (AHPRA) will have already been assigned a HPI-I. The provider can contact AHPRA (ahpra.gov.au) or the HI Service on 1300 361 457 to find out their HPI-I.

Healthcare providers in a field of practice not covered by AHPRA must complete an application to register for a HPI-I via Services Australia. Visit the Services Australia website for more information.

Where do I enter a HPI-I in Bp Premier?

Enter a provider's HPI-I via Setup > Users > Edit. Add the HPI-I to the Health Identifier field.

How do I obtain an HPI-O?

Obtain a Healthcare Provider Identifier - Organisation (HPI-O) from the HI Service using either an online form or a paper-based form. Visit the Services Australia website for more information.

Where do I enter the HPI-O in Bp Premier?

Enter your HPI-O via Setup > Practice details > Change. Add the HPI-O in the Health Identifier field.

If your practice has location-specific HPI-O numbers, enter them via Setup > Practice details > Edit. Add the HPI-O in the Health Identifier field for each location that has a HPI-O number.

See Use multiple HPI-O numbers and NASH certificates for more information.

How does the overnight check work?

After you have set up Bp Premier for My Health Record, a background process runs overnight on the Bp Premier server that checks if patients are registered with a My Health Record . Any patients who have registered for My Health Record will be marked as registered in the patient record.

What do I need to do?

There is nothing that the practice has to do to activate this function. However, to benefit from the new function, staff should regularly validate a patient's IHI numbers so that the lookup can be performed.

What does the process do?

The background process checks all patients with appointments the next day for verified and active IHI numbers. If patients are not already marked as having a My Health Record , a lookup is performed against the My Health Record system. If the patient is registered, a flag is set in their record.

The next time the patient's clinical record is opened, their My Health Record button will have a green border, and you will be able to upload a Shared Health Summary and Event Summaries, and access any documents held on the My Health Record for that patient.

Last updated: 31 May 2024.