Create a Client Invoice with Bulk Bill Claim

Before you start

The following information needs to be in Bp Allied for the client/claim before a Bulk Bill Claim can be made:

  • Client first and last names.
  • Clients date of birth.
  • Client’s Medicare card and reference number  - this can be validated in the Client record.
  • A valid referral, including the Referrers name and provider number must be attached to the appointment being claimed.
  • The exception to this is the ability to send Medicare claims without a referral for any Bushfire identified MBS Item codes.
  • An appointment for a location that has a relevant Location Type and provider number for the practitioner supplying the service.
  • Relevant Medicare Item Code attached to the appointment.
  • Amount charged for the service MUST equal the bulk bill amount.

Click here to set up Bp Allied for Medicare Online Claiming.

NOTE  A Patient Claim, Bulk Bill or DVA Claim can ONLY be processed against a Client Invoice. They can not be processed against a Third Party Invoice.

Create an Invoice from the Appointment Book and Claim via Bulk Billing

  1. From the Appointment Book, right click on the client appointment to be invoiced.
  2. Select Create Invoice.
  3. Select Client as the Invoice Type to generate an invoice to bill a client directly.
  4. See more information regarding 3rd Party Invoices here.
  5. Click OK.
  6. If there is a Draft Invoice found for the current client then the following dialogue will display.
  7. Click Yes or No as required.
  8. We can process 2 or more services for the same patient on the one Invoice for a Bulk Bill Claim.

    When processing multiple services, they must all be on different days, or the Provider must check the Duplicate Service Override checkbox in the Item/s tab of the Claim Details for EACH record when submitting the claim and ensure the Times are set and are different for each Service.

  9. The Payment Processing dialog box will appear.
  10. Click Yes to accept payment.
  11. If not accepting payment now, click here for how to add a payment at a later date.

  12. The Payment Details screen will display.
  13. Enter Bulk Bill Claim as the Payment Method.
  14. Click OK.
  15. The Claim Details dialogue box will display.
  16. Check the claim details.
  17. In most instances the default settings will be correct. Except in unusual circumstances you will only need to change these to override duplicate items for the same day.

  18. Type CONFIRM.
  19. Click Lodge Claim.
  20. The Medicare Online Claiming Results box will display.
  21. If the result is not successful click here for details on some common errors.

  22. Click OK.
  23. The Voucher Print or Preview form will display.
  24. Click Print to print the voucher.
  25. Click Preview to display the voucher.
  26. Click Save to save to the client's record.
  27. OR

    Click Print to Print it.

  28. Close the Voucher (do not minimise it, otherwise it will appear as if Bp Allied is frozen.)
  29. The Invoicing screen will display including the Claim Status.
  30. An Invoice can be printed, previewed via the Print button options or emailed from here. The Reprint Voucher button will only display for an Invoice that has had a Bulk Bill or DVA claim lodged.