Creating Client Invoices with DVA Claim

The following information needs to be in Bp Allied for the client/claim before a DVA Claim can be made:
 
  • Client first and last names
  • Clients date of birth
  • Client’s Veterans Affairs number - this can be validated in the Client record.
  • A valid referral, including the Referrers name and provider number must be attached to the appointment being claimed.
  • An appointment for a location that has a relevant Location Type and provider number for the practitioner supplying the service
  • Relevant VAA Item Code attached to the appointment
  • Amount charged for the service must equal the funding amount
 
Click here to set up Bp Allied for Medicare Online Claiming. Additional setup for DVA Claiming can be found here.
 
Please Note - A Patient Claim, Bulk Bill or DVA Claim can ONLY be processed against a Client Invoice. They can not be processed against a Third Party Invoice.
 

Create an Invoice from the Appointment Book and Claim via DVA

From the Appointment Book
Right click on the client appointment to be invoiced
Select Create Invoice
 
 
Select Client as the Invoice Type to generate an invoice to bill a client directly
  • See more information regarding 3rd Party Invoices here.
 
 
Click OK
If there is a Draft Invoice found for the current client then the following dialog will display
Click No
  • If KM is to be added to an Invoice then only one service can be processed. See information on set-up here or how to add to an invoice here
 
The Payment Processing dialog box will appear.
Click Yes or No accept payment
  • If not accepting payment now, click here to see how to add a payment at a later date.
  • Multiple items can be added to the DVA invoice to allow for the charging of consumables and other non-appointment related expenses. These can be added in the usual manner via the Add New Item button.
  • If there is no appointment date related to these items, the appointment date from the appointment item on the Invoice will be sent.
 
If Yes
The Payment Details screen will display.
Select DVA Allied Health Claim option from the drop down
Click Ok
 
The Claim Details dialog box will display.
Check the claim details
Type CONFIRM
Click Lodge Claim
 
The Medicare Online result will display. This can also be viewed from the Medicare Claim History Report.
Click Ok
 
The Print Voucher option will display
 
Click Print to print the voucher
 
Click Preview to display the voucher
Click Save to save to the client's record
or
Click Print to Print it.
 
Close the Voucher (DO NOT MINIMISE IT)
 
The Invoicing screen will display including the Claim Status.
 
Note: AutoGenerate payment is no longer available
 
An Invoice can be printed, previewed via the Print button options or emailed from here. The Reprint Voucher button will only display for an Invoice that has had a Bulk Bill or DVA claim lodged.