Set practice preferences

Main Facility

Contact information for your practice's main facility. Read-only and drawn from the facility's Organisation Details.

Facility ID

Facility ID from facility's Organisation Details.

LNSP No

Location specific practice number for the facility, if the facility provides diagnostic imaging and radiation oncology services.

Email/Internet settings

Practice email address, web site, and SMTP settings if you use Bp VIP.net's email functionality. Your IT Support can assist setting up this section if you are unsure of what some of the fields require.

Import Custom Dictionary

Imports an external .dic or .txt file into the Bp VIP.net dictionary.

Maintain Custom Dictionary

Add and modify words in the Bp VIP.net dictionary.

Maintain User Autocorrect Words

Add and modify spelling autocorrects in the Bp VIP.net dictionary.

Default Provider

Default provider to default in Medical Desktop, billing, and MyComms if Bp VIP.net cannot find a default provider from the appointment book or patient details.

Show inactive providers in Patient Details

Displays providers associated with a patient in Patient Details even if that provider is inactive.

Reset Provider Medical Users

Resets the providers who are allowed access to the selected providers' medical records to 'all providers'. Medical Users access is set from the Internal tab of the Providers setup screen.

Reset Provider Investigation Users

Resets the providers who are allowed access to the selected providers' investigations to 'all providers'. Investigation Users access is set from the Internal tab of the Providers setup screen.

Always open Appointment Book at

Open appointment book by default to today's date or last page viewed.

Always start with Availability display set to

Select how to open the availability display of the appointment book by default.

Show times in Military Notation (24Hr mode)

Select to use 24Hr time instead of 12Hr time.

Show your own patients only ...

Select to show only the logged-in user's patients in the Waiting Room, if the login ID is associated with a provider who is a page-owner.

Columns / If extra columns are enabled...

Select a column and use the up and down arrows to rearrange the columns that are displayed in the appointment book.

Select how to handle any extra columns that have been enabled during appointment book setup: expand when text is entered, or display all columns at equal size.

This setting affects the appointment book for all users.

Show file number with booking

Show the patient's file number with any booking.

Show UR / NHI number with booking

Show the patient's unit record number (AU) or NHI number (NZ) with any booking.

Print consultation slip

Print consultation slip automatically when patient is arrived at the practice. You will need to set up a 'Consultation Slip' autotemplate.

Under what conditions should operators be allowed to delete appointments older than the current date?

Select if anyone can delete older appointments or administrator users only.

Appointments MUST be charged before they are Ended

Indicates that appointments must have a charge associated before they can be marked as at stage 'Ended'.

TIP Best Practice Software recommended enabling this setting, which helps ensure that no appointments are left without being charged.

Automatically end appointments when charged

Automatically set appointments to 'Ended' when a charge has been associated. This setting may help your practice avoid open appointments being forgotten.

Automatically cancel Appointments declined by TXT

If your practice uses TXT messaging for appointment reminders, select this option to cancel appointments without user intervention if a patient replies with a 'No' to an appointment reminder.

Show cancelled bookings in strikeout font

Keep the text for cancelled appointments, but use a strikeout font to indicate that the booking has been cancelled.

Hide available type for empty bookings

Hides the appointment type for available slots in the appointment book. Appointments can still be booked.

Show booked timeslots in the following color

Click Change to select a colour to use for booked timeslots of 'Availability' type.

Staging

Tick a checkbox to enable that stage and record a Stage Name to display for up to six Waiting Room stages. Click Settings to set the colours and the default Autotext warning for a stage.

Staging and the Waiting Room

Stage operation appointments also

Applies the Waiting Room stages to booked operations as well as regular consultations.

Usual opening time

Normal opening time for your practice. Applied when there is no roster set up for a page-owner.

Usual closing time

Normal closing time for your practice. Applied when there is no roster set up for a page-owner.

Usual appointment length

Normal appointment length for your practice. Can be overridden by operators and in the appointment type definition.

Warnings

Sets the Autotext to display as an alert when a patient is moved into a Waiting Room stage.

Enable eRx?

Tick to enable eRx. See Install and Configure eRx for more information. This option must be selected before ticking Enable ePrescrptions?

Enable ePrescriptions?

Tick this option after selecting Enable eRx? to turn on ePrescribing. Restart Bp VIP.net to see changes.

Timeout for Transmission

The Enforce inactive period lockout field records the minutes allowed before idle logged in prescribers must re-authenticate their password. This field is for prescribers only. If the setting is enabled in both the ePrescribing and the Password Policy tab, the field with the lowest value entered will take priority for the prescriber.

Enforce inactive period lockout

Records the seconds allowed when sending an eScript without response, before the eScript is cancelled. The default value is 15 seconds and the maximum value is 999 seconds.

Default Import Folder

Default folder to import medical notes, scanned images, and letters into.

Image Storage Location

These fields are only available for Best Practice Software Support.

Letter Storage Location

These fields are only available for Best Practice Software Support.

Select Option for displaying Image in MyComms

Sets how image files are displayed in MyComms relative to the screen size.

Correspondence (Auto) Export Folder

Default folder for exporting correspondence auto templates when printed or sent.

Export File Format

Default format to save exported correspondence files.

Fax Folder

Email address to use as the folder for external fax services.

Archive Folder

Select a folder to store an archive copy each time a bulk scan or Medical Desktop import of images is performed.

Copies of scanned and imported images stored in this folder are for archiving purposes only and are not viewable from My Comms or Medical Desktop.

Archive Folder Import

Tick to copy to the archive folder for bulk scans and imports.

Archive Single Image Import

Tick to copy to the archive folder for single image imports.

Set options for

Select the file transmission service you want to configure.

User ID / Mailbox

Your practice's User ID for the messaging service.

Password

Your practice's password for the messaging service.

Program Filename

Path and file name of the messaging service executable file.

Log File

Path and file name of the messaging service's log file.

URL

Messaging service home URL.

Batching Details button

Click this button to define the Outgoing and Incoming directory for file transmission and reception for the file transmission selected in Set options for.

See also Set up RSD.

HI Service Start Date

Date Bp VIP.net connected with Health Identifier Service. AU only.

Location Certificate

Shows location of HI certificate. AU only.

HI Service Details button

Click to set location of HI certificate. AU only.