Using the NCSR Hub

iFOBT Positive

Patient has an iFOBT Positive result this round.

iFOBT Negative

Patient has an iFOBT Negative result this round.

iFOBT Inconclusive, or No Result

Patient has an inconclusive or no result iFOBT result this round.

Positive Histopathology

Patient has had a positive histopathology result, and is medically excluded from the Program. Patient may elect to opt back in to the Program.

Colectomy

Patient has had a colectomy, and is medically excluded from the Program.

Opt Out

Patient has opted out of the National Bowel Cancer Screening Register. Participant may elect to opt back in.

Defer

Patient has deferred from the National Bowel Cancer Screening Program.

Mail failed to deliver

Correspondence sent to the patient from the National Cancer Screening Register has failed to deliver.

Alternative Access Model

Patient is a participant of the Alternative Access Model and was provided a kit by the Healthcare Provider.

Higher Risk

Patient’s cervical screening indicates higher risk.

Intermediate Risk

Patient’s cervical screening indicates intermediate risk.

Undetermined Risk

Patient’s cervical screening risk category is undetermined.

Low Risk

Patient’s cervical screening indicates low risk.

Cervical Cancer

Patient has had cervical cancer.

Hysterectomy

Patient has had a hysterectomy.

Glandular

Patient has been diagnosed with Adenocarcinoma in situ (AIS)

Test of Cure in Progress

Patient has a diagnosis of high-grade squamous intra-epithelial lesion (HSIL) and Test of Cure is in progress.

Test of Cure Complete

Routine screening after passing Test of Cure.

Opt Out

Patient has opted out of the National Cervical Screening Register. Participant may elect to opt back in.

Defer

Patient has deferred from the National Cervical Screening Program.

Cease Correspondence

Patient has elected to cease their correspondence from the National Cervical Screening Program.

Mail failed to deliver

Correspondence sent to the patient from the National Cancer Screening Register has failed to deliver.

Compass Trial

Patient is participating in the Compass Trial, and is therefore excluded from the National Cervical Screening Program.

Deceased

Participant is recorded on the National Cancer Screening Register as deceased.

Inactive

Participant has been discharged from the screening program due to colectomy, confirmed diagnosis, Medicare restriction, Medicare exclusion indicator, participant has opted out or is not eligible for the bowel program.

Ineligible

Participant is under the National Bowel Cancer Screening Program’s eligible age.

Age Exited

Participant is over the National Bowel Cancer Screening Program’s eligible age.

Age Exiting

Participant is currently eligible, but will be over National Bowel Cancer Screening Program’s eligible age at their next screening invitation round.

Over Due (never screened, eligible since 50th birthday)

Participant has been previously invited and never screened as part of National Bowel Cancer Screening Program.

Due Now (eligible since 50th birthday)

Participant is a newly eligible person who has turned 50 years of age, but has not yet completed the National Bowel Cancer Screening Program screening kit.

Due Now (newly enrolled, eligible now)

Participant is newly eligible with Medicare and is now registered for the National Bowel Cancer Screening Program. The participant has not yet completed a Program kit.

Skipped Round (eligible on: [Date])

Participant is currently skipping a round (i.e. due to recent colonoscopy). Displays the date when the participant will be next eligible to screen for the National Bowel Cancer Screening Program.

Eligible on: [Date]

Participant has previously screened with the National Bowel Cancer Screening Program. This is the date they are next eligible to screen as part of the National Cancer Screening Program.

Eligible since: [Date]

This participant has not recently screened with the National Bowel Cancer Screening. This is the date the participant has been eligible/due since.

Deceased

Participant is recorded in the National Cancer Screening Register as deceased.

Hysterectomy

Participant has been discharged from the screening program due to hysterectomy.

Cancer - Exited

Participant has the “Cervical Cancer” alert set, and is likely in clinical management.

Ineligible

Participant is under the National Cervical Screening Program’s eligible age.

Age Exited

Participant is over the National Cervical Screening Program’s eligible age.

Overdue (date)

Participant has not screened as part of the National Cervical Screening Program before, or has not screened in previous years and is eligible for screening or self-collection.

Due Now

Participant is now eligible to start a new screening round as part of the National Cervical Screening Program.

Commence at 25

Participant is under 24 years and 9 months, and has the status of "early screener", then their next action should state that they are due on their 25th birthday.

Referral Recommended

Participant referral to a specialist for further investigation is recommended.

Rescreening Due Date: [Date]

The date when the participant will next be due for to screen for the National Cervical Screening Program.

Overdue for cervical screening– NCSR (Cervical)

Information in the National Cancer Screening Register indicates the patient is overdue for cervical screening.

Follow up action required – NCSR (Cervical)

Information in the National Cancer Screening Register indicates the patient requires follow up by a Healthcare Provider. Referral to a specialist is recommended.

Overdue for bowel cancer Screening– NCSR (Bowel)

Information in the National Cancer Screening Register indicates the patient is overdue for bowel screening.

Positive FOBT – GP Follow up required – NCSR (Bowel)

Information in the National Cancer Screening Register indicates the patient has had a positive iFOBT result, and requires follow up by a Healthcare Provider, and completion of the GP Assessment Report.

Positive FOBT - Colonoscopy outcome required – NCSR (Bowel)

Information in the National Cancer Screening Register indicates the patient has had a positive iFOBT result and a colonoscopy result, through the Colonoscopy Report has been expected but not received by the National Bowel Cancer Screening Register.

Alerts

Alerts are icons which inform a user of a participant’s modified eligibility for interventions.

The effect of setting an alert is to modify that participant’s eligibility for follow-up correspondence, by excluding them or inviting them at an earlier or later interval.

Bowel Participant

A person who has a National Bowel Cancer Screening Program iFOBT result recorded on the Register

Bowel Program

The National Bowel Cancer Screening Program (NBCSP).

Bowel Program Eligibility

Australians aged 50 to 74 are eligible for the immunochemical Faecal Occult Blood Test (iFOBT) free of charge through the National Bowel Cancer Screening Program.

Bowel Screening

Bowel screening involves testing for bowel cancer in people who do not have any obvious symptoms of the disease. The aim is to find cancers early when they are easier to treat and cure. Bowel screening can also find polyps, which may develop into cancer over time.

Cease Correspondence

This is a Request to the Register by an eligible person, their personal representative or Healthcare Provider, for no contact or correspondence from the National Cervical Screening Register (National Cancer Screening Register) for the Cervical Program only.

Ceasing correspondence is not an option for the Bowel Program.

Cervical Participant

A person who has any cervical cytology or histopathology test recorded in the NSCR.

Cervical Program

The National Cervical Screening Program (NCSP).

Cervical Program Eligibility

Eligible women aged 25 years or over who have not yet started cervical screening will receive an invitation from the National Cancer Screening Register to have the new cervical screening test.

Correspondence Preference

This is what channels, such as text (SMS), email or letters, a participant of the National Cancer Screening Register would prefer to receive correspondence from for any programs they are participating in.

Deferring participation

This is a Request to the Register by a person, their personal representative or healthcare provider, who has elected to not participate in a screening program for a defined period of time.

They may return to the screening program any time after the deferment period has ended or at any earlier time if they withdraw a request or if a screening test result is received by the Register.

Healthcare Provider

Has the same meaning as in the Healthcare Identifiers Act 2010 (Cth).

A person associated with either a health specialty or a health discipline and who is qualified or certified by the relevant regulatory bodies to provide a healthcare service to a patient. For example, a general practitioner, other specialist, colonoscopist, colposcopist, histopathologist, pathologist, nurse, midwife and Aboriginal Healthcare Worker.

Note: healthcare provider is the preferred term for use in National Cancer Screening Register documentation as opposed to healthcare professional.

Nominated Healthcare Provider

This is a Request to the Register by an eligible person, their personal representative or healthcare provider, who wants to nominate a healthcare provider in relation to correspondence with the National Cancer Screening Register.

The nominated Healthcare Provider is able to access details about the participant and will, in addition to the participant, receive reminders and follow up for screening. Nominating a Healthcare Provider can be set per program.

Opt back in

This is a Request to the Register by an eligible person, their personal representative or Healthcare Provider who has opted out and who wishes resume participation in a particular screening program facilitated by the National Cancer Screening Register.

This is also referred to as withdrawing the opt out request.

Opt out

A request to opt out of all participation in the National Cancer Screening Register means that forthcoming results (screening test, dates and related procedure test results or diagnosis) are not accepted or recorded in the Register from the effective date, and no contact or correspondence is made or sent, including invitations to screen, reminder letters and follow-up actions.

Participant

This is an eligible person:

• Who has elected to participate in at least one (1) Screening Round by way of undertaking a Screening Test
• Whose invitation to screen has been brought forward by a healthcare provider (with consent)
• Who is screened while attending a healthcare provider (with consent).

Personal Representative

A personal representative may be appointed by a participant or may be authorised to act on behalf of a participant in relation to the Register.

This is recognised by the National Cancer Screening Register Act 2016.

PRODA

PRODA is an online authentication system, operated by Services Australia, used to securely access certain online services including HPOS and the National Disability Insurance Scheme, also known as the NDIS.

Designed as a two-step verification process, it requires a username, password and verification code to login.

Telstra Health

A standalone business unit of Telstra Corporation and the contracted service provider for the operation and management of the National Cancer Screening Register in accordance with a service agreement with the Department of Health

Requests to the Register

A request to the Register can be made under the National Cancer Screening Register Act 2016 to:

• Defer screening (or participation)
• Cease correspondence (cervical program only)
• Opt In